Your project / Records & handover
Completed work.
Records in one place.
We assemble the agreed project record, reconcile provider documentation and make remaining actions visible to the facility team.
A record should tell the next person where to begin.
- Scope
- The work agreed and the boundaries of the project.
- Work records
- The documentation identified for the agreed activities.
- Remaining questions
- The matters still open and who needs to discuss them.
- Next contact
- The person or team responsible for the next conversation.
More than a closing email
Keep the documents
connected to the job.
Groundwork maintains the scope, stream references, provider contacts and agreed changes through the project. At handover, we bring those records together with the documentation supplied for collection, receiving and any specialist work.
We check the record against the agreed work package, follow up on missing items and identify exceptions that remain open. The customer receives a usable project file and a summary of what needs attention.
The handover package
What the team
can expect.
- Waste-stream registerA working list of the streams, their source, available profiles and the information still needed.
- Collection planAgreed areas, access requirements, responsibilities and collection arrangements.
- Movement recordsApplicable manifests or tracking records and the receiving provider’s documentation.
- Closeout summaryA record of work completed, remaining exceptions and the contacts responsible for follow-up.
Clear ownership of open items
A named next step
for what remains.
An incomplete record is marked as incomplete. The closeout summary identifies the document or action still required and the party responsible for it.
Provider records and specialist reports retain their original authorship. Groundwork’s coordination summary does not replace a required manifest, certification or technical conclusion.
Discuss project documentation